Online registrations with your branding, payments collected automatically, tax receipts generated on their own and a parent portal: replace the transfers to reconcile, the emails and the manual tracking.
Parents register from their phone in a few minutes — no app, no account to create. Your activities show their days, times, venue and age group, so the parent picks and the total adds itself up.
Every registration of the season in one table, each with its balance. Approve, decline, assign a team, invoice or send a payment link without leaving the page.
Payment is built into the registration through Stripe. Installments are charged automatically on their due dates, and you can see ahead of time what should come in each month.
A magic link, no password: parents find their balance, their invoices, their children, their registrations and the documents they still owe you. The "could you resend my invoice?" emails disappear.
For eligible activities, the tax-credit receipt is produced from the payments actually collected. One page tells you how many are missing, and issues them all at once.
Promo codes, early-bird, sibling or multi-team discounts. The same engine applies to registrations and to tournaments.
Registration invoices payable by link, plus standalone free-form invoices with a public link and a payment QR code.
Programs, camps, clinics and leagues, each with its prices, time slots, teams and venue. Attendance and capacity included.
Attach a venue to each program or team, define your seasons and your reusable installment schedules.
A reusable question bank and form templates attached to each program or tournament. No more rebuilding the same fields.
A public API and signed webhooks to connect CoolPlay to your website or your accounting software. Your data stays yours.
Create your account for free, or book a demo and we'll set up your registrations and payments with you.