Your coaches submit their expenses and hours from their phone. You approve at a glance, and payroll exports straight to Desjardins. No more Excel sheets or lost receipts.
They pick a category, enter where they left from and where they went, and the mileage computes itself — at the club's rate, round trip, adjusted for carpooling. No more "175 km at $0.52, how much is that again?" scribbled on the back of a receipt.
A coach can ask the club to sign off before booking the hotel. The treasurer approves, adjusts or declines each line — and the reimbursement claim later fills itself in from what was granted.
Every claim in one queue, with the detail of each line: the trip, the number of km, the carpooling, the receipt thumbnail. You correct an amount, write a note, approve. Or you approve twelve at once.
The coach and the club are warned at 80% — before the overrun, not after.
The club allocates an envelope to each team, and the coach sees where it stands at all times: allocated, committed, spent, remaining. Every expense is charged to its team, and an alert fires as soon as 80% of the envelope is committed.
When the team adds tournaments, the authorized coach creates a payment request: every family on the roster receives an invoice payable in the app, with the reason written in plain words. And the budget statement can be shared with families in one move — no more parents in the dark.
A pay period, entries by the hour or at a flat rate, and totals that recompute on every line. The employee attests, submits, and the sheet locks. An assistant can also enter on someone else's behalf.
Who submitted, who is still in draft, who was approved, who was paid. You chase the late ones with one button, and export the direct-deposit file for the bank. The reminder tracker tells you who opened and who submitted.
Expense & payroll management is included in the Elite plan. Book a demo to see it in action with your own cases.