Your coaches submit their expenses and hours from their phone. You approve at a glance, and payroll exports straight to Desjardins. No more Excel sheets or lost receipts.
Each expense type has its own fields and rules. CoolPlay computes the amount for you and applies your caps — no more mileage mistakes or rate overruns.
Optionally, members submit an estimate before the event. Once approved, the final claim links to it and is automatically capped at the approved amount.
Review each line, adjust the granted amount, leave a note and mark the claim paid. The event context and the requester's contact details are right in front of you.
A simple hours collector: enter your shifts (rounded to the quarter hour) or tournament days at a flat rate, attest, and submit. The sheet locks and nothing gets lost.
Set your pay cadence, generate your periods, approve the sheets and export straight to Desjardins format. Automatic reminders nudge whoever hasn't submitted yet.
Expense & payroll management is included in the Elite plan. Book a demo to see it in action with your own cases.