CoolPlay collects registration payments by card, keeps your lists current on their own, and puts the essentials in the instructor's hand. From the chess club to the interschool tournament.
Heaviest first, in the order they actually hurt.
A cash box in a drawer, an $85 transfer to match to the right child, a deposit to carry. For public money, the paper trail is thin.
With CoolPlay: payment happens by card at sign-up. Every amount has its invoice, its payer and its date.
Photocopied forms, handwriting no one can read, a spreadsheet retyped at night.
With CoolPlay: parents fill it in once, from their phone. The list is current to the second.
A parent's number, a specific instruction, knowing who is in the gym at 4 p.m.
With CoolPlay: it is all on the student's record, and the list prints for the clipboard when the network drops.
An email sent from a teacher's personal inbox, a mailing list that was never up to date, and three parents standing at a locked gym.
With CoolPlay: you write to an activity, not to a list. Email, in-app message or text, depending on how urgent it is.
They take leave and nobody knows where the lists are or who has paid.
With CoolPlay: nothing sleeps in one person's head. Whoever takes over opens the next term in minutes.
Payment happens by card at sign-up. You know at all times who has paid and who still owes, and you no longer chase anyone — or account for a cash box at year end.
Create your term activities — Monday mini-basketball, chess, robotics, dance — each with its price, schedule, room and number of spots. Parents register from their phone, with nothing to install, and the list keeps itself current.
Each activity has its recurring sessions and its room. The instructor opens their phone and checks off who's present; the school sees right away which sheets are missing. And when something has to happen fast, the information is in front of the right person.
A session cancelled at 2 p.m., a locked gym, a payment reminder: these are not the same message, and they do not travel the same way. You pick the activity, then the channels — the rest builds itself from the registrations.
A student's information no longer has to travel as an attachment. It lives in one place, and the school decides who reaches it — not whichever copy of the file is sitting in an inbox.
An email is sent with a link to join the school.
A link arrives by email, and the parent is home: their balance, their invoices, their children, their registrations, the documents they still owe. No password to remember, no app to install — it opens in the phone's browser.
In a school, what blocks a decision is almost never the feature list. It's the protection of student information, the budget someone has to get approved, and the IT project nobody has time to run. CoolPlay is built so that none of the three comes up.
The points a school service centre checks before approving a tool.
Name, price, schedule, room, number of spots, questions for parents. A template you reuse from one term to the next: the winter term takes minutes to set up.
In the school newsletter, on the website, or as a QR code on the poster by the front door. Parents see the activities, the spots left and the prices.
In a few minutes, from their phone, for one child or several. The group closes on its own once it's full and the next families go on the waitlist. The office types nothing.
Instructors take attendance and you message the group when a session is cancelled. At year end, one page gathers every family's tax receipt: you review, you issue, they go out.
An email or a text to one activity, one team or the whole school. Session cancelled at 2 p.m. because of a storm: the message goes out in two clicks.
Parents get important notices as notifications, see their child's schedule and their payments. Instructors take attendance right in it.
Ask for a parental consent, proof of insurance or a medical certificate at registration, and see at a glance what's still missing.
Sessions, games and outings subscribe into Google, Outlook or Apple. A schedule change spreads without anyone having to write to a single family.
Each school keeps its own space, activities and payments, and you switch from one to the other with the same account.
Participant lists, attendance and payments export to a spreadsheet whenever the school board or the governing board asks for a report.
That works too. You can open an activity with no online payment: registration, spots, attendance and lists all behave the same, and you bill the way you already do.
Information lives in one place rather than in copies of a spreadsheet. Encryption in transit, and access limited by each person's role: an instructor only sees their groups, a lead only their activity, and a staff member can be restricted to specific activities. The principal and the office decide who gets access to what. Your data stays yours and can be exported at any time.
Yes, and without the family having to ask in front of anyone. A discount code can lower the price or waive it entirely; you can also set a sibling discount or an early-bird rate that switches over on its own at the planned date.
No. Registration happens in the browser, from a link or a QR code. They then get a passwordless link to their portal by email. The mobile app is available, but optional.
Yes, from a CSV file — families and children come in at once, with the parents' email addresses. We don't connect directly to Mozaïk, GPI or another student information system: you need to export from it first.
Yes. Tryouts, teams, game schedules, game sheets, live scoring and standings are part of the same platform. Your after-school activities and your teams live in one place.
No. When you create your account you pick “School or after-school”: the app then says student, group, lead and school year, on screen and in the emails parents get. Sections specific to competitive sports drop out of the menu. You can change your mind at any time in the settings.
You can start for free and only turn on payments when you need them. Plans and per-transaction fees are laid out on the pricing page.
Create your free account, or book a demo and we'll set up your after-school activities with you.